HOW AETHONEX WORKS
Eight steps from diagnostic to owned system.
Aethonex is a service and software company. Every engagement runs through an explicit, predictable sequence: find the workflow, quantify it, scope it in writing, build it, hand it over, and only then evaluate what comes next.
THE OPERATIONAL SEQUENCE
Nothing is built before it is scoped.
We work one workflow at a time. Fixed scope, fixed price, and no unexpected invoices.
Show us the workflow
Walk us through how the work actually happens today: who touches it, which tools sit in the path, where manual copy-pasting occurs, and where the process slows down. A short screen share or written outline is usually enough.
Determine whether it is worth changing
We quantify the cost: tool subscriptions that only exist to serve this workflow, plus the internal team hours spent running and fixing it. If the honest answer is that it should stay manual, we say so immediately.
Define scope
A written specification covering exact deliverables, exclusions, timeline, fixed price, and ownership rights. You review and approve it before any code is written or payment is due.
Build
We engineer the system against your actual data and tools, not synthetic sample environments. One workflow, end-to-end — never an expensive platform migration sold as a prerequisite.
Test
The workflow runs against live and edge-case inputs. We verify failure handling: how it behaves when an API fails, an unexpected field format arrives, or a source disconnects.
Deploy
The system goes into operation in an environment you control: your cloud account, dedicated server, or customer-controlled infrastructure you nominate.
Handover
Administrative access, source code, configuration files, a written runbook, and a recorded walkthrough. The system is yours to operate, inspect, and maintain.
Optional support or extension
Further work — a second workflow, ongoing monitoring, or platform extension — is a separate, separately priced engagement. Nothing is ever auto-renewed or locked into an ongoing retainer.
PRACTICAL CANDIDATE WORKFLOWS
Workflows worth automating or rebuilding.
We do not promise every workflow can or should be automated. If a process requires nuanced human judgment, occurs infrequently, or has volatile inputs, keeping it manual is often the most cost-effective decision. These are recurring patterns where automation delivers measurable commercial value:
Reporting Pipelines & Dashboards
Aggregating metrics across advertising, billing, and web analytics into scheduled, client-ready reports without manual spreadsheet manipulation.
Cross-Tool Data Consolidation
Syncing disparate operational tools (e.g., Stripe, Airtable, HubSpot, PostgreSQL) into a unified, clean source of truth with automated reconciliation.
CRM Workflows & Pipeline Sync
Eliminating manual CRM data hygiene, stage progressions, and handoff tasks between sales, account management, and operations.
Recurring Client Deliverables
Automating periodic audit summaries, compliance packages, or recurring asset generation that absorbs senior staff hours each month.
Lead & Revenue Reconciliation
Connecting conversion events, invoices, and payout ledgers to verify attribution and prevent lost revenue or billing leakage.
Data Transformation & Extraction
Parsing incoming PDFs, client CSVs, or webhooks into normalized database structures ready for downstream operations.
WHERE TO START
Four entry points, chosen by how much you already know.
There is no forced funnel. If you already know which workflow to automate, start directly with One Workflow, Owned.
FREE
Exit Number
15–20 minutes · Directional
You want a directional financial calculation of what one workflow costs over 12 months before spending anything.
STAGE 1
SaaS Exit Blueprint
$750 · 5 business days
You know your software stack is fragmented and want a written cost ledger, breakage map, and priority sequence.
STAGE 2
One Workflow, Owned
$900 · 2 × $450 or 3 × $300
You already know exactly which workflow needs automation or rebuilding and do not need a preliminary diagnostic.
STAGE 3
Stack Ownership Sprint
$4,500 · 3 × $1,500
You want full stack mapping, fragility review, one production workflow rebuilt and deployed, and an ownership pack.
WHAT YOU OWN
Handover is an explicit deliverable.
Where the engagement includes a delivered system, the customer receives the ownership rights, deliverables and documentation agreed in the engagement terms. Built for your team to operate and keep.
- Administrative access to the environment the system runs in, held in your name.
- Agreed deliverables, source code, and configuration for custom systems built for you.
- Written documentation covering how the system runs, how it fails, and how it is restored.
- A recorded walkthrough on the handover call for operational clarity.
- A written statement of deliverables and ownership rights, confirmed before the build starts.
WHAT IS EXCLUDED
Clear boundaries keep fixed prices honest.
To guarantee on-time delivery at a fixed price, each build has bounded limits:
- Additional workflows beyond the agreed written scope
- Production cutover and decommissioning of legacy vendors
- Historical data migration spanning unvetted legacy databases
- End-user training across broad non-technical staff
- Ongoing support, monitoring, or implied ongoing retainers
Start with one workflow.
Tell us where the work is breaking down. We will review it directly within 24 business hours.